California State Archives/Disaster Plan/Oct 1992
CALIFORNIA STATE ARCHIVES

Disaster Recovery Plan

(GT-11/84; Rev. 10/89; Rev. 10/92)


TABLE OF CONTENTS

                                                                Page

     Preface                                                      3

I.   Notification/team member duties                              4

II.  Assess damage                                                9

III. Stabilize environment                                       10

IV.  Prepare for recovery                                        11

V.   Remove and relocate damaged materials                       12

VI.  Recovery                                                    14

Appendix 1 - Non-staff people/resources                          19

Appendix 2 - Supplies - on-hand                                  34

Appendix 3 - Supplies and sources - procure/off-site             36

Appendix 4 - Personal Supplies                                   50

Appendix 5 - Salvage Priorities                                  51

Appendix 6 - Facility Information                                66

Appendix 7 - State of California Emergency Plan (excerpts)       56

Appendix 8 - The Stanford-Lockheed Meyer Library Flood
    Report (excerpts)                                            57

Appendix 9 - "Disaster Preparedness and Recovery: Photographic
    Materials,"    58 by K.Hendriks and B. Lesser

Appendix 10 - "Lessons learned from Agnes," by T. Montouri       59

Appendix 11 - Care and Handling of Computer Magnetic Storage Media,60 by
    S.B.Geller (excerpts)

Appendix 12 - "Salvage at a Glance," by Betty Walsh              61

PREFACE

     In the event of disasters such as flood, fire or earthquake, the
Archives' collection is threatened by many elements, the most common and
devastating being water.

     This Disaster Recovery Plan has been designed to assist in the
appropriate response to disasters effecting the California State
Archives collections. It is intended to provide information to aid
Archives staff in dealing with the variety of materials found in the
Archives.

     All staff members should read the Disaster Recovery Plan and become
familiar with the Emergency Plan as well. Although it is not possible to
anticipate every kind of disaster, knowing the procedures outlined in
this plan will help in the preservation and recovery of important
historical records.

     Sections of the plan may be issued and updated separately.
Preservation program staff will maintain the Disaster Recovery Plan. One
copy of the plan will be distributed to each Disaster Recovery Team
member to be kept at home for ready reference. The microfilm lab,
preservation lab, reception desk, reference room, and staff library will
also have copies of the plan.

     Meeting emergencies successfully requires the preparation of a plan
such as this. Know where this manual is when you need it. Know what is
in it.

I. NOTIFICATION - (Note: See Appendix 4 - Personal Supplies)

     Notify State Archivist John Burns first.

     The first person contacted should also notify all Initial Response
     Team members and alternates. Before any recovery action is begun,
     these staff members should respond on site with their copies of the
     Disaster Recovery Plan.

     Not all workers may be called on site until initial assessments
     have been completed, though all should be ready to respond without
     delay.


Initial response - Disaster Recovery Team:

                               Primary              Alternate

     Chief Administrator:


     Disaster Recovery Director:


     Logistics Coordinator:


     Relocation Supervisor:




Second response - notify team members:



Third response - notify all other CSA staff:




Fourth response - notify all non-permanent CSA staff:

California State Archives Staff Phone Numbers - Do Not Give Out!.
 (2/93)

Non-permanent Archives Staff Phone Numbers - Do Not Give Out! (2/93)

Team Member Duties:

Chief Administrator:      authorizes team to do its work; authorizes
                          temporary staff assignments; serves as media
                          contact person and source of public
                          information regarding disaster recovery
                          efforts; contacts Secretary of State Executive
                          Office

Disaster Recovery Director:assesses damage; establishes salvage
                          priorities utilizing list in disaster plan and
                          in consultation with staff archivists;
                          determines what preservation treatments are
                          necessary; trains team members and volunteers
                          in proper handling and packing techniques;
                          prepares timetable and budget; supervises
                          in-house treatment; receives reports from team
                          members; prepares final report

Logistics Coordinator:    in consultation with Recovery Director locates
                          and procures resources necessary to carry out
                          recovery effort; sets up command center;
                          arranges for telecommunications; acts as
                          liaison to property management company

Relocation Supervisor:    supervises packing and relocation of damaged
                          records; properly identifies and inventories
                          relocated records; supervises return of
                          records to stacks once disaster recovery is
                          complete; prepares final report

Team members:             assist in disaster recovery as needed

     II. ASSESS DAMAGE

          A.    Don't panic. It takes 48 hours for mold to grow

          B.    Assemble Disaster Recovery Team at.
 disaster site

          C.    If necessary, obtain permission to enter building;
                inspect affected areas; determine nature and extent of
                damage; consult with fire chief and structural engineers
                regarding facility stability and safety;


                Note: In many cases, a fire or safety official must
                declare a building safe to reenter before assessments
                can begin.


          D.    Check for water and gas leaks. Shut off any leaks at
                mains (See Appendix 6 - "Facility Information")

          E.    Test and reset fire alarms, burglar alarms and fire
                suppression system

          F.    Check for broken sewer lines

          G.    Take notes on damage; document damage with photographs

          H.    Logistics Coordinator should contact property management
                company (See Appendix 1 - "Facilities Management")

     III. STABILIZE ENVIRONMENT


Note: Any adjustment to the environmental control systems (other than
turning the system off) requires contacting the property management
company (See Appendix 1-Facilities Management)



          A.    Reduce air temperature

                1.   In winter, turn off heat

                2.   In summer, turn air conditioning down to 65 F

          B.    Reduce humidity

                1.   Increase air circulation: turn on blowers if
                     outside air is not warmer or more humid than inside
                     air and utilize portable fans and dehumidifiers
                     (Note: if necessary to open doors for air
                     circulation, arrange for security of collection)

                2.   Eliminate source of water. Remove or pump out
                     standing water

          C.    Make emergency repairs to ensure personal safety inside
                facility

                1.   Be aware of potential electrical hazards

IV. PREPARE FOR RECOVERY

          A.    Determine quantity of materials to be salvaged


     Note: Based on damage assessments and pre-established collections
     salvage priorities, decide whether documents should be frozen and
     vacuum or air dried (extensive damage - more than 50cf - most
     materials soaked) or
     just air dried (limited damage - less than 50cf - most materials
     damp only)


                1.   Contact appropriate facilities for freezing, vacuum
                     drying, or air drying (See Appendix 1 - "Freezing
                     Facilities", "Vacuum Drying Facilities", "(Drying
                     Space")

                2.   Procure wrapping and packaging materials (see
                     Appendix 2)

                3.   Arrange for transportation by refrigerated or
                     regular truck (See Appendix 1 - "Transportation")

          B.    Establish recovery command center (see Team Member Duties -
                Logistics Coordinator) with access to the following
                equipment:

                1.   Telephone(s)

                2.   Facsimile (Fax) machine

                3.   Computer(s)

                4.   Copier(s)

          C.    Organize staff and volunteers

                1.   Form teams to carry out different recovery functions

                2.   Designate team leaders

                3.   Brief team members on priorities and procedures for
                     handling various materials. Emphasize the need for
                     organized work

          D.    Prepare a large, clean work space/staging area where damaged
                materials can be processed

     V. REMOVE AND RELOCATE DAMAGED MATERIALS


                (Note: - All disaster workers must take food/rest breaks
                every two hours. Disaster workers should not work more
                than 6 hours in a 24 hour period, unless deemed
                necessary by the Chief Administrator).

          A. Clear aisles

          B. Begin removal from point of nearest access by human chain

          C. Remove highest priority and/or wettest materials first

          D. Packing the materials for freezing:

                1.   Assemble wrapping/boxing teams of four persons: 1
                     to set up flattened boxes, 2 to wrap bound volumes
                     or groups of file folders and 1 to box. If freezer
                     wrap has not been pre-cut, one or more people will
                     be needed to cut strips of paper from the rolls.

                2.   If practical, interleave and/or wrap bound volumes
                     or groups of file folders not exceeding 2 inches in
                     thickness in waxed paper; items need not be wrapped
                     tightly or completely - just enough to prevent
                     items from sticking to each other or to the box.
                     Avoid utilizing plastic bags. (See note: Recovery -
                     "Special Materials" page 15)

                3.   Keeping like-sized materials together, pack items
                     loosely in strong archives boxes and stack neatly

                4.   Pack bound volumes standing upright or spine down.
                     Do not open wet volumes

                5.   Pack file folders vertically

                6.   Label each box with identification information

                7.   Place lids on boxes

                8.   Stack no more than four boxes high

                9.   Collect boxes with hand trucks and transfer to a
                     site for stacking and shrink-wrapping onto pallets
                     no more than four boxes high

                10.  Transfer materials as soon as possible by
                     refrigerated or regular truck to freezing facility

          E.    Packing the materials for air drying - same procedures
                as for freezing except:

                1.   File folders need not be wrapped but should be
                     packed (or repacked if they are stored in wet
                     containers) loosely into dry records storage boxes

                2.   Transfer materials to in-house drying area or to
                     another facility with air-drying space available

          F.    Special materials:

                1.   Photographs (prints and negatives), motion picture
                     film, microfilm, magnetic sound recordings, and
                     computer magnetic and optical storage media
                     preferably should not be frozen but separated out
                     for later reprocessing or air drying (see
                     "Recovery" section). If they cannot be air dried
                     due to lack of personnel, facilities, or time, they
                     can be frozen, thawed and air dried.

VI. RECOVERY

          A.    Vacuum drying frozen materials (see Appendix 7 -
                excerpts from The Stanford-Lockheed Meyer Library Flood
                Report for details)

                1.   Contact facility in Appendix 1

                2.   Some testing should be carried out using expendable
                     materials

          B.    Air drying wet, damp, or previously frozen materials
                (see Peter Water's Procedures for Salvage of Water
                Damaged Library Materials for details):

                If mold has already developed, the materials should be
                frozen as soon as possible. Do not attempt to air dry.

                1.   Prepare a clean drying space; cover drying surfaces
                     with kraft paper, newsprint or paper towels

                2.   Procure needed equipment and supplies (electric
                     fans, dehumidifiers, paper towels,
                     o-Hydroxybiphenyl, denatured alcohol, etc... see
                     Appendix 2 for listing)

                3.   Interleave groups of pages (approx 25 leaves each)
                     in bound volumes or groups of documents with plain
                     paper towels; be careful not to distort bound
                     volumes with too much interleaving

                4.   Packages (paper towel, documents, paper towel...or
                     individual documents) may be laid on drying
                     surfaces. Be careful to maintain collection order

                5.   Change paper towels and turn documents often (every
                     two hours); maintain low temperatures and humidity,
                     and encourage air circulation using electric fans

C.    Special Materials

                Floating, unusually sized or shaped, or other materials
                not easily fitting into standard archives storage boxes
                may be set in plastic milk crates or on plastic bread
                trays for special handling and recovery. Wet paper is
                weak.

                1.   Photographs (prints and negatives):

                     a.   Salvage prints first

                     b.   If photographs cannot be air dried
                          immediately, seal wet photographs in plastic
                          bags and then place in a clean container
                          (e.g., plastic garbage can) with very cold
                          water

                     c.   Photographs need to be treated as quickly as
                          possible - keep immersion time to a maximum of
                          24 hours

                     d.   Either air dry without freezing or freeze,
                          thaw, then air dry materials following
                          procedures outlined in section IV, B above
                          (see Appendix 9 - "Disaster Preparedness and
                          Recovery: Photographic Materials", K. Hendriks
                          and B. Lesser). Additional damage may occur to
                          items which were frozen in plastic bags and
                          are then allowed to thaw un-monitored.
                          Ideally, frozen materials should be removed
                          from plastic bags before thawing. Careful
                          attention during the thawing process will help
                          to avoid damage caused by melting ice and
                          collecting moisture.

                     e.   Photographic materials can withstand
                          fumigation using o-Hydroxybiphenyl or ethylene
                          oxide

                2.   Microfilm and motion picture film:

                     a.   Follow steps b. and c. outlined above for
                          photographs

                     b.   Security and/or silver master rolls of
                          microfilm should be washed and dried using a
                          microfilm processing machine in which all
                          processing chemistry has been replaced with
                          water - addition of a film hardener may be
                          necessary (see Appendix 1 - "Microfilm" for
                          assistance and information sources; see also
                          Appendix 8 - "Lessons Learned from Agnes", by
                          T. Montouri)

                     c.   Diazo copies of microfilm can be air-dried if
                          not too wet or replaced

                     d.   Motion picture film should also be washed and
                          dried by a professional processing lab (see
                          Appendix 1 - "Photographic Materials" for
                          assistance and information sources)

                     e.   If the above procedures are not feasible,
                          freezing followed by thawing, washing and
                          drying is another acceptable opti.
on

                3.   Magnetic sound recordings:

                     a.   Separate from packaging immediately; identify
                          reels and retain information on packaging

                     b.   Air dry (cassettes on open edge)

                     c.   Consider washing tapes if necessary (See
                          Appendix 1 - "Sound Recordings")

                     d.   Tapes which are damaged or washed should be
                          re-recorded

                4.   Computer magnetic media (diskettes or tapes):

                     a.   Remove media from canister/envelope

                     b.   Air dry

                     c.   Cleaning: run reel-to-reel on a tape
                          cleaner/winder with tissue cleaners only (6-7
                          passes) then with tissue cleaners and blades
                          (2 passes) (see Appendix 10 - excerpts from
                          Computer Science and Technology: Care and
                          Handling of Computer Magnetic Storage Media)

                     d.   Read and recopy tapes (see Appendix 1 -
                          "Computer Media Recopying")

                5.   Optical media:

                     a.   Wash in clean water and air dry

          D.    Follow-up:

                1.   Thoroughly clean, disinfect and dry shelving,
                     floors, walls, carpets, furniture and other
                     equipment

                2.   Evaluate further preservation needs including
                     reformatting

                3.   Monitor affected areas at monthly intervals for one
                     year following damage

                4.   Update/change disaster plan as necessary

Appendix 1 - Non-staff people/resources

Alarm System:

     Honeywell Security
     201 Lathrop Way, Suite M
     Sacramento, CA 95815
     (916) 923-9990 (business office)
     (916) 923-1913 (dispatch)

Ambulance:

     Dial 9-1-1

Civil Defense:

     Placer County Civil Defense
     11499 B Avenue
     Auburn, CA 95603
     (916) 889-7720
     (Provides assistance developing emergency operations plans.
     Coordinates all Placer County emergency/disaster plans.)

     Integrated Emergency Management Council
     Contact: Ron Bryant at Sierra College (916) 781-0552
     (Planning meetings available for those developing
     disaster/emergency operations plans. Will review plans for
     conformity with local services.)


Computer Media Recopying:

     Secretary of State
     Information Systems Section
     1230 J Street, Room 252
     Sacramento, CA 95814
     Paul Virga
     (916) 445-0948

Conservators:

     Balboa Art Conservation Center
     P.O. Box 3755
     San Diego, CA 92163
     Janet Ruggles
     (619) 236-9702

     John Burke
     The Oakland Museum
     1000 Oak Street
     Oakland, CA 94607
     (510) 273-3401
     Objects

     Nancy Harris
     Conservation Department, Room 416, DOE
     The Library, University of California
     Berkeley, CA 94720
     (510) 642-8842
     Books, paper, photographs

     Jane Klinger-Freeman
     National Archives
     Pacific Sierra Regional Archives
     1000 Commodore Drive
     San Bruno, CA 94066
     (415) 876-9018
     Books, paper

     Bruce Levy
     P.O. Box 1761
     Nevada City, CA 95959
     (916) 273-6320
     Books

     Northern California Art Conservators
     James and Karen Alkons
     1930 N Street
     Sacramento, CA 95814
     (916) 444-3719
     Books, paper, paintings

Disaster Assistance:

     State Office of Emergency Services
     Public Assistance Branch
     2800 Meadowview Road
     Sacramento, CA 95832
     Charles F. Wynne
     (916) 262-1765

     Office of Information Services
     (Formerly Office of Records Management)
     1500 5th Street
     Sacramento, CA 95814
     Michelle Wilson
     (916) 322-9492

     Placer County Office of Emergency Services
     11499 B Avenue
     Auburn, CA 95603
     (916) 889-7720

     Tere Kraft
     California State Library
     914 Capitol Mall
     Sacramento, CA 95814
     (916) 653-0099

     Charlotte Payne
     Conservation and Preservation Department
     Shields Library
     University of California, Davis
     Davis, CA 95616
     (916) 752-6040

     Judith Fortson
     Hoover Institution
     Stanford University
     Stanford, CA 94305
     (415) 497-3563

     Federal Emergency Management Agency (FEMA)
     Region IX (San Francisco)
     Disaster Assistance Programs
     Building 105
     Presidio of San Francisco, CA 94129
     (415) 923-7100

     Walter Henry
     Hoover Institution
     Stanford University
     Stanford, CA 94305
     (415) 497-3563

     Barclay Ogden
     Conservation Department
     University of California, Berkeley
     Berkeley, CA 94720
     (510) 642-4946

     Eric Lundquist
     Document Reprocessors of San Francisco
     55 Sutter Street, Suite 120
     San Francisco, CA 94104
     (415) 362-1290

     Los Angeles Area Preservation Network (LaPNET)
     Contact: Chris Coleman
     Library Preservation Office
     University of California, Los Angeles
     (310) 206-3298

     M.F. Bank
     The Restoration Company
     200 Industrial Way
     Brisbane, CA 94005
     (415) 468-0400 or (800) 843-7264

Exterminator:

     Advanced Integrated Pest Management
     205 Kenroy Lane
     Roseville, CA 95678
     (916) 969-7657

Facilities Management:

Electricians, plumbers, carpenters, locksmiths, janitors

     Emergency Service: (408) 453-5444

     O'Donnell Property Services, Inc.
     1737 North First Street, Suite 580
     San Jose, CA 95112
     Lora Metcalf, Administrative Assistant: (408) 453-9444

Fire Alarm:

     Honeywell
     201 Lathrop Way, Suite M
     Sacramento, CA 95815
     (916) 923-1913

Fire Department:

     Emergency number: 9-1-1

     Fire prevention (non-emergency): (916) 774-5805

Freezing Facilities:

     US Cold Storage
     3100 52nd Avenue
     Sacramento, CA 95823
     (916) 392-9160

     Placer Ice
     200 Derek
     Roseville, CA 95678
     Murray Peters
     (916) 783-5289

     Union Ice Company
     1320 W. Weber
     Stockton, CA 95201
     (209) 948-1231

Fumigation:

     Document Reprocessors
     55 Sutter Street, Suite 120
     San Francisco, CA 94104
     Eric Lundquist
     (415) 362-1290
     (Utilizes ethylene oxide)

Heating and Air Conditioning:

     Bridon Services, Inc.
     5900 Warehouse Way
     Sacramento, CA 95826
     (916) 381-5900

     Smiley
     9745-C Business Park Drive
     Sacramento, CA 95827
     (916) 363-9472
     Martin Fox, Service Manager

Insect Identification:

     Placer County Agricultural Commissioner
     11477 E Avenue
     Auburn, CA 95603
     (916) 889-7372

     Department of Food and Agriculture
     Division of Plant Industry - Analysis and Identification
     1220 N Street, Room 340
     Sacramento, CA 95814
     (916) 654-1391

Janitorial Services:

     American Building Maintenance Co.
     2688 Del Monte St.
     West Sacramento, CA 95691
     (916) 373-0160
     Tim Brekke or Richard Leppington

Locksmith:

     Emergency Service: (408) 453-5444

     O'Donnell Property Services, Inc.
     1737 North First Street, Suite 580
     San Jose, CA 95112
     Lora Metcalf, Administrative Assistant: (408) 453-9444

Microfilm:

     Data-Image Systems Corporation
     601 Bercut Drive
     Sacramento, CA 95814
     Jeff Nightingale
     (916) 552-5999

     Department of General Services
     Office of Information Services
     Image and Information Management
     1500 Fifth Street, Suite 116
     Sacramento, CA 95814
     (916) 322-4903

     Department of Health Services
     Office of State Registrar, Vital Statistics
     410 N Street
     Sacramento, CA 95814
     Wanda Kramer
     (916) 324-6011

     Department of Water Resources
     Micrographics
     1416 9th Street
     Sacramento, CA 95814
     (916) 653-6537
     Jack Pherigo

     Eastman Kodak Company
     2700 Gateway Oaks Drive, Suite 210
     Sacramento, CA 95833
     John Gerry (916) 648-6061
     Pete Dalomar (800) 227-0154

     Eastman Kodak Company
     BIS Quality Control Lab
     1331 Business Center Drive
     Mt. Prospect, IL 60056
     (800) 352-8378

Photographic Materials:

     Gary Albright
     Northeast Document Conservation Center (NEDCC)
     100 Brickstone Square
     Andover, MA 01810
     (617) 470-1010

     Larry Booth
     San Diego Historical Society
     P.O. Box 81825
     San Diego, CA 92138
     (619) 232-6203

     Suzanne Deal Booth
     The Getty Conservation Institute
     4503 Glencoe Ave
     Marina Del Rey, CA 90292
     (310) 822-2299

     Eastman Kodak Company
     925 Page Mill Road
     Palo Alto, CA 94304
     (415) 493-7200
     Technical Services (800) 242-2424

     Nancy Harris
     Conservation Department, Room 416 DOE
     The Library, University of California
     Berkeley, CA 94720
     (510) 642-8842

Police:

     Dial 9-1-1

     Roseville Police Department (non-emergency): (916) 774-5150

Security:

     Honeywell Security
     201 Lathrop Way, Suite M
     Sacramento, CA 95815
     (916) 923-9990 (business office)
     (916) 923-1913 (dispatch)

     State Police (non-emergency)
     (916) 445-2895

     Roseville Police (non-emergency)
     (916) 774-5150

Sound Recordings:

     William T. Murphy
     Motion Picture, Sound and Video Branch
     National Archives and Records Administration
     Washington, DC 20408
     (202) 523-3063

     Barbara Sawka
     Stanford Archives of Recorded Sound
     Stanford University
     Stanford, CA 94305
     (415) 723-9312

(Drying) Space:

     Department of General Services
     Office of Real Estate and Design Services (OREDS)
     Chief: Timothy Hefler (916) 445-3509
     Manager - Sacramento/Leased : Zack Miller (916) 327-1914
     Manager - State-owned : Dave Yorston (916) 445-3445

     CB Commercial
     555 Capitol Mall, Suite 100
     Sacramento, CA 95814
     Mark Demetre
     (916) 446-6800 or (916) 446-8712

     CB Commercial
     5 Sierra Gate Plaza
     Roseville, CA 95661
     (916) 781-2400

     Cornish and Carey Commercial
     1601 Response Road, Suite 160
     Sacramento, CA 95815
     Tim Swan or Craig Brinitzer
     (916) 920-4400

Structural Evaluation:

     Office of the State Architect
     Structural Safety
     400 P Street
     Sacramento, CA 95814
     Hugh Campbell, Chief
     (916) 445-0584

     (See Also: Facilities Management)

Transportation:

     Department of General Services
     Office of Fleet Administration
     1416 10th Street
     Casey Randall, Chief: (916) 657-2314
     State Garage: (916) 657-2318

     Bekins Moving and Storage
     840 Richards Blvd.
     Sacramento, CA 95814
     (916) 447-6683

     State Contract Mover
     Contact: Paula Hendrickson
     Secretary of State
     Business Services Office
     1230 J Street
     Sacramento, CA 95814
     (916) 445-2698

Utilities:

     PG&E
     (800) 540-4743

     Roseville Utilities
     (916) 786-6181

     Roseville Telephone
     (916) 774-5322

     Roseville Water & Sewer
     (916) 774-5212

Vacuum Drying Facilities:

     Aerojet
     Hwy 50 and Aerojet Road
     P.O. Box 15699c
     Cecil Tackett, Facilities Manager: (916) 355-2236
     Security: (916) 355-2211
     Christine Flores: (916) 355-2829
     (Note: they have some experience in vacuum drying their own water
     damaged records. Chamber measures 10' x 20')

     M.F. Bank
     The Restoration Company
     200 Industrial Way
     Brisbane, CA 94005
     (415) 468-0400 or (800) 843-7264
     (Note: Does book and document drying, facilities cleanup and
     deodorization, HVAC refurbishing, decontamination and high-tech
     equipment clean-up.)

     Blackmon-Mooring-Steamatic Catastrophe Inc. (BMS CAT)
     One Summit Avenue, Suite 202
     Ft. Worth, TX 76102
     (817) 332-2270
     (Note: Has mobile vacuum freeze-drying and blast freezing units
     available)

     Document Reprocessors
     55 Sutter Street, Suite 120
     San Francisco, CA 94104
     (800) 437-9464 or (415) 362-1290
     (Note: Has mobile drying units available)

     Moisture Control Services
     79 Monroe Street
     Amesbury, MA 01913
     (508) 388-0600
     Irvine, CA office: (714) 250-1161

Videotapes:

     Rase Video
     955 Venture Ct.
     Sacramento, CA 95825
     (916) 929-9181

Volunteer Help:

     California Conservation Corps
     1530 Capitol Avenue
     Sacramento, CA 95814
     (916) 445-0307

     California State Archives Foundation
     712 Main Street
     Woodland, CA 95695
     Tom Stallard, President
     (916) 441-7659

     California State Library
     914 Capitol Mall
     Gary Strong, State Librarian
     (916) 654-0174

     Computerrooters
     P.O. Box 161693
     Sacramento, CA 95816
     Gregory Bragg, President: (916) 791-2050

     Department of Parks and Recreation
     California Railroad Museum and Sacramento Area HQ
     111 I Street
     Dick Troy, Area Manager: (916) 445-7373

     Genealogical Society of Sacramento
     P.O. Box 28297
     Sacramento, CA 95825
     Iris Jones, President: (916) 428-2245

     Root Cellar-Sacramento Genealogical Society
     P.O. Box 265
     Citrus Heights, CA 95611
     Roxine Dunne, President: (916) 677-9397

     Sacramento Archives & Museum Collection Center
     551 Sequoia Pacific
     Sacramento, CA 95814
     Jim Henley, Director: (916) 264-7072

     Secretary of State
     1230 J Street
     Sacramento, CA 95814
     Jerry Hill, Assistant Secretary of State: (916) 445-6371

Appendix 2 - Supplies - on-hand

There will be 2 disaster supply cabinets as of 7/1/93. One is located in
each of the following areas:

     Workshop area (aka. Exhibit workshop area)

     Preservation storage area

A disaster supply cabinet should include:

     35mm film (2 rolls), and names of staff member(s) with a camera
        with flash
     Ball of twine
     Batteries for camera flash, flashlight and transistor radio (one
        set for each item)
     Bucket, plastic
     Clipboards
     Disaster Recovery Plan
     Extension cords (Heavy-duty)
     Filament tape
     First aid kit
     Flashlights
     Freezer paper
     Fungicide (o-Hydroxybiphenyl)
     Monofilament line
     Name tags, and colored self-stick labels for identification
     Notebooks for documentation
     Pens, waterproof
     Plastic sheeting
     Rubber Gloves
     Scissors
     Self-stick labels (waterproof)
     Sponges
     Spray Bottle
     Towels, paper
     Transistor radio
     Trash bags, plastic

Utility Carts

     Hand trucks     - located on or near the receiving/loading dock

     Pallet jacks    - located on receiving/loading dock

     Refile carts    - located in Work Room

     Flatbed carts   - located along fire wall in stack area

Sling Psychrometer   - (to measure temperature and humidity) located in
                     preservation lab

Folding Tables       - located in preservation lab and various other
                     locations throughout facility

Hose Bibs            - one located in each rest room; also faucet for
                     utility sink in Janitor's closet is threaded

Appendix 3 - Supplies and Sources - procure/off-site

Boxes, stretch wrap/film, plastic bags

     Burkett's Shipping Supply
     6711 Power Inn Road
     Sacramento, CA 95828
     (916) 381-7606

     Calvey Packaging
     5801 Unit C Warehouse Way
     Sacramento, CA 95826
     (916) 383-7222

     Cordova Rentals
     10077 Folsom Blvd.
     Rancho Cordova, CA
     (916) 363-7368

     Valley Shipping
     301 Dos Rios
     P.O. Box 15172
     Sacramento, CA 95851-0172
     (916) 447-8384

CB/Transistor radio, walkie-talkies:

     CB Headquarters
     3435 Mission Avenue
     Carmichael, CA 95608
     (916) 485-4788

     Radio Shack
     212-L Harding Blvd.
     Roseville, CA 95678
     (916) 738-8138

Catering Services:

     Abundant Garden Caterers
     2100 Douglas Blvd.
     Roseville, CA 95661
     (916) 773-2898
     (916) 782-5200

     Ala Carte Catering
     3068 Sunrise
     Rancho Cordova, CA 95670
     Mike
     Daytime: (916) 722-8233
     Evening: (916) 364-5131

     The Outrigger
     4495 Granite Drive
     Rocklin, CA 95667
     (916) 624-4559

Clean-up supplies (sponges, mops, pails, brooms, disinfectant),
     flashlights, water hoses, plastic garbage bags, plastic garbage
     cans:

     Material Services (Stores)
     Contact: Paula Hendrickson
     Secretary of State
     Business Services
     1230 J St.
     Sacramento, CA 95814
     (916) 445-2698

     American Building Maintenance
     2688 Del Monte Street
     West Sacramento, CA 95691
     (916) 373-0160

     The Home Depot
     324 N. Sunrise
     Roseville, CA 95661
     (916) 782-9600

     Lumberjack
     900 Riverside
     Roseville, CA 95661
     (916) 786-6191

     Roseville Ace Hardware
     203 Harding Blvd.
     Roseville, CA 95661
     (916) 782-8402

Denatured alcohol:

     Sierra Chemical
     788 Northport Drive
     West Sacramento, CA 95691
     (916) 371-5943

     Sigma Chemical Corp.
     P.O. Box 14508
     St. Louis, MO 63178
     (800) 325-3010

     Fluka Chemical Corp.
     980 South Second Street
     Ronkonkoma, NY 11779
     (800) 358-5287

Fungicide - o-Hydroxybiphenyl (o-phenyl phenol):

No local vendor known. The following should be able to deliver overnight:

     Sigma Chemical Corp.
     P.O. Box 14508
     St. Louis, MO 63178
     (800) 325-3010

     Fluka Chemical Corp.
     980 South Second Street
     Ronkonkoma, NY 11779
     (800) 358-5287

Electrical equipment (bullhorns, fans, flat-beds, extension cords,
dehumidifiers, pallet   movers, portable generators, portable pumps,
wet-dry vacuums, emergency lighting):


     Aba Daba Rents
     4351 Auburn Blvd.
     Sacramento, CA 95841
     (916) 484-7393

     American Building Maintenance
     2688 Del Monte Street
     West Sacramento, CA 95691
     (916) 373-0160

     Bosco Rentals
     1313 Jefferson Blvd.
     West Sacramento, CA 95691
     (916) 371-3170

     California State Library
     914 Capitol Mall
     Sacramento, CA 95814
     Tere Kraft
     (916) 653-0099

     US Rentals
     6201 Elvas Avenue
     Sacramento, CA 95819
     (916) 451-7277

Facsimile (FAX) machines (all vendors listed will lease):

     Beta Office Systems
     1052 Melody Lane
     Roseville, Ca 95678
     (916) 786-8377

     Network Office Systems
     4214 Roseville Road
     Roseville, CA 95678
     (916) 974-3310

     San Sierra Business Systems
     1326 North Market Blvd.
     Sacramento, CA 95834
     (916) 928-2900

Hard hats, protective clothing, neoprene gloves:

     American Building Maintenance
     2688 Del Monte Street
     West Sacramento, CA 95691
     (916) 373-0160

     The Home Depot
     324 N. Sunrise
     Roseville, CA 95661
     (916) 782-9600

     Moore Brothers
     1725 69th Street
     Sacramento, CA 95819
     (916) 454-9353

     Sacramento Safety Supply
     154 Otto Circle
     Sacramento, CA 95822
     (916) 421-6680

     Vallen Safety Supply Company
     4300 82nd Ave. Unit C
     Sacramento, CA 95826
     (916) 452-3561

Marking pens - indelible, name tags:

     Material Services (Stores)
     Contact: Paula Hendrickson
     Secretary of State
     Business Services
     1230 J St.
     Sacramento, CA 95814
     (916) 445-2698

     Bizmart
     6241 Sunrise Blvd.
     Citrus Heights, CA 95610
     (916) 726-3656

     Easter's Office Products
     215 Estates Drive
     Roseville, CA 95678
     (916) 782-8416

     Office Depot
     5400 Date Avenue
     Sacramento, CA 95641
     (916) 338-2582

     Star Office Supply
     1014 Douglas Blvd.
     Roseville, CA 95678
     (916) 783-4848

Milk crates - plastic:

     Crystal Cream & Butter Co.
     1013 D Street
     Sacramento, CA 95814
     (916) 444-7200

     D & P Creamery
     7 Taylor Street
     Roseville, CA 95678
     (916) 782-5596

Pallets:

     RJF Enterprises
     585 Sutter Avenue
     West Sacramento, CA
     (916) 372-7729

     Sacramento Pallet Company
     9086 Gerber Road
     Sacramento, CA 95829
     (916) 383-8007

     State Records Center
     3240 Industrial Blvd.
     and 1501 Cebrian Street
     West Sacramento, CA 95691
     Michael McSherry
     (916) 377-0767

Paper towels, freezer wrap, newsprint - unprinted, wax paper:

     Material Services (Stores)
     Contact: Paula Hendrickson
     Secretary of State
     Business Services
     1230 J Street
     Sacramento, CA 95814
     (916) 445-2698

     American Building Maintenance
     2688 Del Monte Street
     West Sacramento, CA 95691
     (916) 373-0160

     SE Rykoff
     1020 Joellis Way
     Sacramento, CA 95815
     (916) 927-2211

     Scott-Naake Paper Co.
     333 N. 7th Street
     Sacramento, CA 95814
     (916) 443-6611

     Smart & Final
     8481 Auburn
     Citrus Heights, CA 95621
     (916) 729-0689

     Zellerbach Paper Co.
     1100 Richards Blvd.
     Sacramento, CA 95814
     (916) 441-6761

Polyethylene film (6 mil plastic sheeting):

     Material Services (Stores)
     Contact: Paula Hendrickson
     Secretary of State
     Business Services
     1230 J Street
     Sacramento, CA 95814
     (916) 445-2698

     American Building Maintenance
     2688 Del Monte Street
     West Sacramento, CA 95691
     (916) 373-0160

     Laird Plastics
     3618 Broadway
     Sacramento, CA 95817
     Brent
     (916) 452-4814

     Lumberjack
     900 Riverside
     Roseville, CA 95661
     (916) 786-6191

     Tap Plastics
     4538 Auburn Blvd.
     Sacramento, CA 95841
     (916) 481-7584

Portable toilets:

     American Sanitation Company
     P.O. Box 28217
     Sacramento, CA 95826
     (916) 383-4187

     Chuck's Sanitation
     P.O. Box 2775
     Citrus Heights, CA 95611
     (916) 723-6334

     Port-O-Let
     400 Channel Drive
     West Sacramento, CA 95691
     (916) 443-2596

Appendix 4 - Personal Supplies

     The following is a list of suggested materials which team members
are encouraged to prepare and have on hand in case of emergency.
Advanced preparation of materials is suggested since, in an emergency,
preparation time may be limited.


Disaster Recovery Plan
Container of drinking water
Coveralls
Flashlight, waterproof
Gloves, rubber
Gloves, work
Hard hat (if you have access to one)
Hat
Jacket
Old flat, closed shoes or rubber boots
Pants, long
Pencil
Pocket knife
Prescription medicines, aspirin
Radio, battery operated
Shirt, long sleeved
Small notebook
Snacks, quick energy
Socks (plus an extra dry pair)
Sun glasses
Tissues or towelettes
Tooth brush/paste
Other personal needs

APPENDIX 5 - Salvage Priorities

     Materials/record groups which may require special handling and/or
recovery techniques include:

Vault

     Artifacts
     Constitutions
     Magnetic Media
     Microfilm (silver masters)
     Original Laws
     Photographs
     RFK Papers
     Spanish Archives
     Textiles

Artifacts Area

Map Drawers

Triangular Map Boxes

Record Group Location Plan - Workshop (exhibit shop) side of facility

Record Group Location Plan - Security Vault side of facility

APPENDIX 6 - Facility Information

     1. Sprinkler valve shut-off -  Sprinkler valve controls are located
     in a small locked room near the front door. A key for this room is
     located in the receptionist's desk. Close all handles attached to
     red valves. The large red standpipe outside of the sprinkler
     control room will cut off all water to the sprinkler system. Break
     off the locked handle and fit handle on top of standpipe, aligning
     the fittings, close the valve by tightening the handle in the
     direction of the arrows.

     2. Domestic water shut-off - Shut-off for the domestic water system
     is located in front of the building, on the Sunrise Avenue side,
     near the driveway entrance. The control valves are on top of the
     large standpipes. These valves are locked together in the "on"
     position with a length of chain. The chain must be broken or
     unlocked (though we have no key) before the valves can be turned
     off.

     3. Electrical shut-off - Main electrical current should be shut-off
     from the large transformers located in the control room located
     along the back wall of the stack area, near the workshop area (aka.
     exhibit shop area) and the shared loading dock. Locate panel marked
     "Main Breaker" on central island. Panel can be located by looking
     for the glass utility meter. Depress button marked "Push Off" to
     disengage electricity. Breaker boxes control electrical current
     throughout the building, although no circuit is correctly marked.

     4. Heating/cooling controls - Located in the electrical control
     room along the back wall of the stack area, near the workshop area
     (aka. exhibit shop area) and the shared loading dock. The systems
     may be shut off by moving appropriate breaker knobs from their "on"
     position in a counter-clockwise direction to "reset/off." Select
     breakers marked "Exhaust," "Fan," "A/C" and "Chiller". Any need to
     restart or adjust heating, cooling or fan controls should be
     accomplished by calling the heating and air conditioning service
     company. The system operates on a time clock which may be
     overridden by moving the time clock override switch from "normal"
     to "override". This switch is located at the system monitor panel
     on the back wall of the stack area near the compressor room and the
     electrical control room.

     5. Gas shut-off - Accomplished by closing the valve located at the
     gas meter. The meter is located near the center of the South
     exterior wall, near the shared loading dock on the opposite side of
     the exterior wall shared with the workshop area (aka. exhibit shop
     area). Requires a crescent wrench.

Facility service control locations:

1. Sprinkler valve shut-off

2. Domestic water shut-off

3. Electrical shut-off

4. Heating/cooling controls

5. Gas shut-off

6. Hose bibs

APPENDIX 7 - Relevant excerpts from the "State of California Emergency
Plan"

APPENDIX 8 - Excerpts from The Stanford-Lockheed Meyer Library Flood Report

APPENDIX 9 - "Disaster Preparedness and Recovery: Photographic
Materials", by K, Hendriks and Brian Lesser

APPENDIX 10 - "Lessons Learned from Agnes", by T. Montouri (microfilm
salvage)

APPENDIX 11 - Excerpts from Care and Handling of Computer Magnetic
Storage Media, by S.B. Geller

APPENDIX 12 - "Salvage at a Glance", by Betty Walsh