Univ. of Texas-Arlington/Disaster Plan/1992





Name____________________________ Office copy ____ Home copy ____





EMERGENCY TELEPHONE NUMBERS. . . . . . . . . . . . . . . . .  1.1

MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . .  2.1
     Purpose and scope . . . . . . . . . . . . . . . . . . .  2.1
     Disaster Preparedness Committee . . . . . . . . . . . .  2.3
     Disaster Response Action Team . . . . . . . . . . . . .  2.4
     Emergency Purchasing Procedures . . . . . . . . . . . .  2.6
     Copies and Distribution of the Plan . . . . . . . . . .  2.7
     Readings. . . . . . . . . . . . . . . . . . . . . . . .  2.8

RECOVERY . . . . . . . . . . . . . . . . . . . . . . . . . .  3.1
     General Operations. . . . . . . . . . . . . . . . . . .  3.1
     Sources of Supplies . . . . . . . . . . . . . . . . . .  3.6
     Sources of Services . . . . . . . . . . . . . . . . .   3.11

     Central Library . . . . . . . . . . . . . . . . . . . .  4.2
          basement . . . . . . . . . . . . . . . . . . . . .  4.2
          first floor. . . . . . . . . . . . . . . . . . . .  4.4
          second floor . . . . . . . . . . . . . . . . . .   4.14
          third floor. . . . . . . . . . . . . . . . . . .   4.20
          fourth floor . . . . . . . . . . . . . . . . . .   4.26
          fifth floor. . . . . . . . . . . . . . . . . . .   4.29
          sixth floor. . . . . . . . . . . . . . . . . . .   4.31
     Architecture and Fine Arts Branch Library . . . . . .   4.35
     Science and Engineering Branch Library. . . . . . . .   4.44


          UNIVERSITY POLICE DEPARTMENT ............ 3003

                        Administration ............ 3381

             UNIVERSITY PHYSICAL PLANT ............ 3582

    ARLINGTON  FIRE, POLICE, AMBULANCE ............. 911


Kits containing plastic sheeting, scissors and tape to protect
books and equipment from water are available at several sites in
the libraries.  They are packed in white plastic cylindrical
containers, with red tops and labeled "FOR WATER EMERGENCIES."

Preservation Department            Special Collections

BCD/ACD (OCLC area)                Architecture & Fine Arts

Central Reference Head's office    Central Circulation

Current Periodicals                Science and Technology

                       EMERGENCY CONTACTS

Names and telephone numbers of UTA library and other personnel to
contact in the event of an emergency.

                                      [campus]             [home]

Disaster Preparedness Committee

     Julie Alexander  .......           4429 ........... 795-8203

     Ruthie Brock   .........           4971 ........... 467-4702

     Joan Martinek  .........           4978 ...........  (none)

     Shirley Rodnitzky ......           4963 ........... 861-8199

     Gerald Saxon   .........           3393 ........... 274-8018

     Jim Wellvang, Chair ....           4432 ........... 274-7763

Acting Director of Libraries

     Shirley Sheets .........           4430 ........... 261-0124

Head, Architecture and Fine Arts Library

     Robert Gamble .........            4989 ........... 461-3848
     Stephen Stoan .........            4950 ........... 548-7849

Head, Science and Technology Library

     Emerson Hilker .........           4976 ........... 561-2358
     Stephen Stoan ..........           4950 ........... 548-7849

UTA Safety Officer

     Russell Grunewald ......           2185 ........... 244-2340


Purpose and scope

The purpose of this disaster preparedness and recovery plan is to
reduce the risk of material loss to the collections held by the
UTA Libraries due to a disaster such as fire or flood.  It is
substantially concerned with the libraries' collections and their
associated paper-based records and concentrates on water-related
dangers because these are the most commonly encountered type of
disaster in libraries.  It does not specifically address issues
of human safety, of major database (ie. NOTIS) recovery, or elec-
tronic equipment recovery.

It aims to accomplish this by establishing a well prepared
strategy for avoiding potential threats, for promptly responding
to situations immediately threatening the collections, and by
identifying resources and strategies for recovery.

The following priorities are recognized as governing the general
framework of decision making in the event of an impending or a
large scale disaster in the library or at the university.
Procedures within this plan are to be viewed in this context.

     Priority   1        Human safety issues including evac-
                         uation of buildings

     Priority   2        Collections and essential records
                         protection and recovery

     Priority   3        Electronic equipment protection and

     Priority   4        Fittings and furniture protection
                         and recovery

University policies and procedures relating to issues of human
safety in an emergency or disaster are contained in UTA Fiscal
Regulations and Procedures, Section 7, Emergency Procedures, a
copy of which is in the Library Administration office.

Library emergency, safety and evacuation procedures are contained
in the UTA Libraries Staff Handbook, which is available in the
central reserve collection.   They are also located on the
Libraries' LAN, under the menu option STAFF HANDBOOK, file name

Security of the NOTIS database is the responsibility of the
department of Administrative Information Services (formerly
Administrative Computing). They perform a complete NOTIS data and
systems backup every Friday evening.  This tape is stored off
site.  Incremental backups are done Monday through Thursday
evenings.  Their Disaster Recovery Plan is reviewed updated


The management and implementation of this plan is the respon-
sibility of two groups: the Disaster Preparedness Committee,
which is concerned with implementing routine and on-going preven-
tive strategies; and the Disaster Response Action Team, which is
only called into play if there has been a major disaster. The
former is proactive; the latter, reactive.

Disaster Preparedness Committee (DPC)

     Purpose and Goal

     The goal of the Disaster Preparedness Committee is to mini-
     mize the loss of, or damage to, library materials and essen-
     tial records, in the event of a disaster, whether limited to
     a few volumes or a more catastrophic event.


     In order to achieve this goal, the Disaster Preparedness
     Committee is charged with the following responsibilities:

                    Review and up-dating of this plan.  The entire
               plan will be reviewed at least annually and will
               include complete site surveys.  The chair of the
               committee has the responsibility for reviewing and
               updating the emergency contacts and phone list at
               least every three months and will issue revised
               pages for the manual.

                    Recommending to the Director of the Libraries any
               needed remedial actions in relation to the build-
               ings and their infrastructures posing potential
               threats to the collections.

                    Ensuring that in-house capabilities for small
               scale recovery procedures and treatments are in
               place in the conservation units of the Preserva-
               tion Department and Special Collections.

                    Periodic consultation with the UTA Safety Officer
               and the Arlington Fire Department (pre-fire plan)
               to insure that needs are being represented.

                    Promoting disaster prevention awareness among
               library staff.

                    Keeping up to date with and maintaining a collec-
               tion of information on handling and recovery tech-
               niques for all types of materials in the collec-


     The Disaster Preparedness Committee shall consist of three
     standing members and three members appointed for two year
     terms in accordance with the practice for other library

     The standing members shall be the Assistant Director for
     Collection Development, the Assistant Director for Special
     Collections, and the Head of the Preservation Department as

Disaster Response Action Team (DRAT)

     Purpose and Goal

     The goal of the Disaster Response Action Team is to provide
     the leadership and immediate action (including the commit-
     ment of financial resources) required during a crisis situa-
     tion so that losses to the collections are minimized and a
     return to normal operations affected as soon as practicable.

     Normal committee structure will need be abandoned during a
     crisis.  The DRAT chief (or designee) will need to make
     quick decisions and work assignments in accordance with this
     plan and the unique characteristics of the particular event.


     Responsibilities and actions will vary depending on the
     nature and extent of the disaster.  A general outline and
     specific guidelines are included in the section on opera-
     tions.  The following questions are intended to serve as a
     checklist of issues that may need to be addressed, depending
     on the nature and extent of the situation.

     1.   Who should be notified first?

     2.   Who assesses the situation?  Has the source of the
          trouble been eliminated, eg. water turned off, fire
          controlled, windows boarded?

     3.   If this is not a minor incident, who is notified next?

     4.   Where is the command post?

     5.   How are necessary staff and disaster team members and
          volunteers notified?  Where do they convene?

     6.   Who activates the plans for supplies, equipment and
          services?  Are consultants required?

     7.   Where are deliveries to be made?

     8.   How are things to be paid for?

     9.   Is the area safe to enter?

     10.  What will be done with damaged materials?

     11.  How will communication, both internal and external be

     12.  How is the activity being documented (including photo-
          graphs) and who is responsible for writing it up.


     The Director of the Libraries shall be the Chief of the
     Disaster Response Action Team.  The Associate Director will
     be the designated alternate.

     Other members shall be the Disaster Preparedness Committee
     as well as other people the Chief designates as appropriate
     to the nature and extent of the specific disaster.  These
     may be the University Safety Officer, other staff of the
     libraries, a disaster recovery firm, consultants, etc.

Emergency Purchasing Procedures

The State Purchasing and General Services Commission has delegat-
ed to the chief executive officers of all State agencies the
authority to make their own emergency purchases under the specif-
ic authority of Section 3.07 of Article 601b, V.T.C.S. and
Commission Rule 1 TAC 113.10.

These procedures are contained in the SP&GSC Handbook, (Purchases
6/1/88, pages 5-51 and 5-52).  Items or services "so badly needed
that the agency will suffer financial loss or operational damage
if not secured immediately" are within the scope of emergency
purchasing.  The Director or Associate Director of Libraries
needs to make this determination to the UTA Director of Purchas-
ing.  The bid process is to be used "whenever possible," though
with the need to purchase disaster recovery services, time and
the need for immediate availability of the service may indicate
that the bid process is not possible.
Copies and Distribution of the Plan

Each member of the DPC             office plus home copies  12

Director of Libraries                "     "    "     "      2

Heads of Branch Libraries            "     "    "     "      4

AD Administration                  home copy                 1

AD Public Services                 home copy                 1

UTA Safety Officer                 office copy               1

AHE Office                         office copy               1

form for distribution of revisions


          MEMO TO:  abc

          FROM:     Disaster Preparedness Committee

          RE:       Disaster Plan Revision

          In order to update your copy/copies of the
          UTA Library's Disaster Preparedness Plan
          please discard the following pages.

          Replace the discarded pages with the follow-
          ing attached pages. SOURCES FOR FURTHER INFORMATION

Barton, John.
     An Ounce of Prevention: A Handbook on Disaster Planning for
     Archives, Libraries and Record Centers.  Toronto:  Toronto
     Area Archivists Group Education Foundation, 1985.
     Z 697.6 .O86 1985

Bohem, Hilda.
     Disaster Prevention and Disaster Preparedness.  Berkeley:
     University of California Press, 1978.  Z 701.B67 1978

Burgess, Dean.
     "The Library Has Blown Up." Library Journal (Oct. 1, 1989).
     (Photocopy in Reserve)

Electronics and Magnetic Media Recovery. Fort Worth: BMS Cat,
1990.     (Photocopy in Reserve.)

Lundquist, Eric.
     Salvage of Water Damaged Books, Documents, Micrographics and
     Magnetic Media.  San Francisco: Document Reprocessors, 1986.
     PD Z 701.L86 1986

Morris, John H., ed.
     Managing the Library Fire Risk. 2nd. ed.  Berkeley: Univer-
     sity of California Press, 1979.  STL TH 9445.L5 M67 1979

Morris, John
     The Library Disaster Preparedness Handbook.  Chicago:
     American Library Association, 1986. Z 679.6 .M67 1986

Murray, Toby.
     Basic Guidelines for Disaster Planning in Oklahoma. 1990.
     (Photocopy in Reserve)

Nyberg, Sandra.
     "The Invasion of the Giant Spore."  Atlanta: SOLINET, 1987.
     (Photocopy in Reserve)

Waters, Peter.
     Procedures for Salvage of Water-Damaged Library Material.
     2nd. ed. Washington: Library of Congress, 1979.  SDOC LC

Young, Richard F.
     Library and Archival Disaster Preparedness and Recovery.
     [videorecording].  Oakton, Va.: Biblio-Prep, 1986.
     PD Z 701.Y68 1986RECOVERY

General Operations

Recovery operations are likely to be based on a mix of commercial
services, university services and in-house capabilities.  The
following section is intended to provide guidance for the quick
decisions that must be made by the Disaster Recovery Action Team.

Whether the disaster is large or small, the following steps are
required for an effective recovery operation.

            Assess the damage

          How much damage has occurred?  What kind of damage is
          it (fire, smoke, soot, clean water, dirty water, heat,
          humidity)?  How much of the building is affected?  What
          is the nature and extent of damage to the collections?
          Are the damaged items easily replaced, or are they
          irreplaceable?  Can they be salvaged by the in-house
          recovery team, or will outside help be required?
          Photographs should be taken to document the damage.

            Stabilize the environment

          The environment must be stabilized to prevent the
          growth of mold.  Mold can develop within 48-72 hours in
          an environment where the temperature is over 75 degrees
          and the relative humidity is over 60%.  Aim to bring
          the temperature to 65 degrees and the RH to 50%.  Air
          should be circulated.

            Activate the in-house disaster recovery team or commer-
          cial service

          A clear plan of action and priorities must be estab-
          lished by the team leader.  Disaster and recovery areas
          should not be accessible to the public.

            Restore the area

          After the damaged items have been removed and the
          environment has been stabilized, the area must be
          thoroughly cleaned.  Walls, floors, ceilings, and all
          furniture and equipment must be scrubbed with soap and
          water (or other appropriate cleaners) and a fungicide.
          Carpeting, and especially the padding under it, should
          be carefully examined, as mold can develop quickly.
          Removal of smoke odor and fogging with fungicides or
          insecticides should be performed only by professionals.

Commercial Services

Blast freezing and freeze drying services are recognized as our
most effective recovery technique for wet books and paper re-
cords.  These services are available in the Metroplex and should
be considered as the option of first choice for unique, irre-
placeable or otherwise valuable materials.  This applies to a
full range of conditions -- from one volume to thousands of
volumes; from completely soaked to damp material, when there is
not enough time to sort the wet from the damp; as well as coated

Recovery by this means is estimated to cost $5.00 - $10.00 per
volume, which in most cases will be less than replacement.  [For
example: 10 boxes (200 volumes) of wet periodicals just back from
the bindery could be freeze dried for about $1500.00.  Replace-
ment at $50.00 per volume would come to $10,000.00.]

Commercial firms can re-wash and dry wet microfilm. The cost is
estimated to be between $5.00 and $10.00 per roll of microfilm,
which in most cases will be less than purchasing replacement
films, though time and personnel costs for packing and labeling
before shipment need be considered. (See subsequent section on
packing microfilm.)

In-house Capabilities

In-house capabilities for recovery, such as cleaning and airdry-
ing, are limited to fairly small scale events -- one to 500
volumes -- though are an essential element in the libraries
disaster limitation efforts.  In-house capabilities are also seen
as complementing commercial services, eg. packing for freeze

Wet material from either branch library would need be brought to
the central library.  Tables and drying space could be made
available in the Preservation Department, the basement area in
front of the elevators or, if more space was required, the sixth
floor parlor or foyer.

The following sections describe basic guidelines and procedures
for handling, packing and airdrying wet books, paper and other
materials found in the collections.


Be extremely careful when handling wet materials.  All of them
are very fragile, including their paper boxes.  If boxes have
disintegrated replace them with new containers.  Fill cartons and
crates only three-quarters full.  Keep identification labels with
objects. Do not mark wet paper, but picture frames and reels can
be marked with a grease pencil.  To avoid further damage, do not
stack materials in piles or on the floor.


         Single sheets of paper:  Do not try to separate but
          interleave the folders every 2 inches with freezer

         Watercolors, maps, and manuscripts with soluble media:
          Do not blot the surface. Quickly freeze.

         Coated papers:  Keep wet by packing in boxes lined with
          garbage bags, then freeze.

         Framed prints and drawings:  If time and space permit,
          unframe and pack as for single sheets.

         Maps, plans and oversize prints:  Sponge standing water
          out of map drawers.  Remove the drawers from the cabi-
          net and freeze them stacked up with 1" x 2" strips of
          wood between each drawer.


     Do not open or close wet books or remove wet book covers.
     If the water is dirty, closed books may be washed before
     freezing, but time and facilities may limit this treatment.
     If time permits wash the books in tubs of cold running water
     and dab away (do not rub) mud with a sponge.

     Lay a sheet of freezer paper around the cover and pack spine
     down in a milk crate or cardboard box.

     Leather, parchment and vellum bindings are an immediate
     priority because they distort and disintegrate in water.

     Books with coated papers should be kept wet by packing
     inside boxes lined with garbage bags, then frozen.

Microfilm in rolls

     Do not remove the film from their boxes.  Hold cardboard
     boxes and their labels together with rubber bands. Fill
     boxes with water, then stack five boxes of film into a block
     and wrap with plastic.  Pack the blocks into a heavy card-
     board box lined with garbage bags.  Ship to a film processor
     for rewashing and drying.


     Pack, freeze and make arrangements to air dry. Mechanical
     reprocessing is not possible as with rolled microfilm.  Air
     drying is labor intensive and probably not cost effective
     for fiche that can be commercially replaced.

Photographic materials

     Salvage without delay these historic photographs:

         Wet collodion photographs (ambrotypes, tintypes,
          pannotypes and wet collodion glass plate negatives).
          Salvage first and air dry immediately.  Both immersion
          and freezing will destroy the emulsion. Dry on blot-
          ters, emulsion side up.  Recovery rate may not be very

         Daguerrotypes.  Salvage and air dry, on blotters,
          emulsion side up.  Recovery rate may not be very high.

         Nitrate film.  Freeze immediately and make arrangements
          to freeze dry.  Emulsions are water soluble and could
          be lost.

     Other photographs, prints and negatives should be kept wet
     in containers of fresh cold water until they are either air
     dried of frozen.  If allowed to partially dry they will
     stick together.  Pack inside plastic garbage pails or gar-
     bage bags inside of cardboard boxes.  Keep to a minimum the
     amount of immersion time.  Salvage color photographs first,
     then prints, then black and white negatives and transparen-
     cies.  Air drying is done on blotters, paper, or nylon
     screen, emulsion side down.

     Motion pictures:  open the film can, fill it with water and
     replace the lid. Pack into plastic pails or cardboard car-
     tons lined with garbage bags.  Ship to a film processor for
     rewashing and drying.

Tapes (audio, video, computer)

     Water is especially damaging to magnetic materials.  The
     longer they have been wet, the greater the damage will be.
     Do not attempt to play any damaged tapes or disks as they
     can damage the equipment on which they are being played.
     Tapes should be removed from cassettes and washed in clean
     or distilled water and then air-dried or dried with a lint
     free cloth.  Tape may be washed in a mild detergent if it is
     very dirty.

Sound recordings

     Vinyl disk sound recordings will probably not be damaged by
     clean water, but water with particles in it may scratch a
     disk.  Disks should be washed with clean water and dried
     with cheesecloth or a lint-free cloth.  If dirt has been
     deposited on the disks, they may bewashed in a 10% solution
     of Kodak Photo Flo in distilled water.  Record jackets or
     paper protective sleeves should be thoroughly dried like
     other paper or discarded to prevent mold.


     Drain off excess water and take to safe area for profes-
     sional assessment and drying.  Transport horizontally if you
     can.  If not, carry the painting facing toward you, holding
     the side of the frame with the palms of your hands.  Larger
     paintings should be carried by two people.  The order of
     removal and treatment should be: first, the most highly
     valued; second, the least damaged; third, those slightly
     damaged; and, fourth, those severely damaged.

Floppy Diskettes

     If the diskettes are wet, pack them upright in containers of
     cold distilled water.  Make arrangements to air dry.

     One possible in-house air drying procedure: The diskettes
     should be removed from their sleeves and jackets.  Cut the
     edges of the jacket with non-magnetic (eg. aluminum) scis-
     sors and remove the diskette with gloved hands.  Wash in
     several baths of distilled water, and dry with lint free
     towels.  When the crisis is over, insert the diskette into a
     new jacket (cannibalized from a new diskette) and copy with
     a disk drive.

Sources of Supplies

This section identifies supplies and small equipment which might
be needed for protecting collections and/or in recovery efforts.
It identifies sources for their quick rental or purchase.  The
emphasis is on sources of acquisition rather than establishing
stockpiles of the wide range of items that might be required.


Alcohol is used to remove mold from the covers of books, as it
not only kills the spores, but also wets down any powdery sub-
stances, so that these may be wiped off without spores flying
into the air to contaminate other materials.  Denatured or
isopropyl alcohols are the least toxic and most readily avail-
able.  Clean rags may be dampened with it and wiped carefully
over book covers.

Alcohol will dissolve some dyes, and may also affect library
buckram.  Mold found in textblocks should be referred to the
Preservation Department. Some sources suggest the use of thymol
or orthophenylphenol in alcohol as a fungicide, but because there
are serious health questions about both chemicals, they should be
used only after careful review of the Materials Safety Data Sheet
for the specific product.

Sources:  UTA Chemistry Lab

          Van Waters
          10889 Bekay
          Dallas, Tx

Chemical Sponges

Chemical sponges or industrial cleaning sponges may be used for
removal of soot, smoke and odors from books or other materials in
the collections. Absorene may be useful and is available from the
Preservation Department in small quantities.  Small hand-size
sponges of natural latex are available  for about $2.00 each

Puma Chemical Co.
1601 109th Street
Grand Prairie, Texas 75050
Contact:  Maurice Puma

Dry Ice

Dry ice may be used as a temporary measure to refrigerate small
numbers of wet books, or to pack books being sent to be frozen or
freeze dried.  Dry ice must be handled carefully, and not with
bare hands, as it can cause injury to unprotected skin.
Available from:

Dry Ice Sales Co.
3621 Byers Ave.
Arlington, Texas
817 738-9011


Generators or emergency power may be provided through the Univer-
sity Physical Plant Office.

BMS Cat is also able to provide them as part of a larger recovery

For rental:

2351 Division St.
Arlington, Tx
Contact Person:          John Hilzer  -  Tool & equipment manager

Milk Crates

Plastic milk crates are the best containers for transporting,
freezing, and freeze drying wet books (although some freeze
drying companies prefer that their customers use cardboard
boxes).  They may be bought or borrowed when needed. BMS CAT
provides boxes when called to pack-out materials for freeze

Possible sources include:

     Morning Star Foods
     214 360-4722
     Contact: Ron Klink

     Associated Milk Producers, Inc.
     Southern Region Office
     1600 E. Lamar Blvd.
     Arlington, Texas  76011

     Cabell's Dairy Division Office
     710 Exposition Avenue
     Contact: John Jamison

     Rehrig Pacific Co.
     625 W. Mockingbird Lane
     Dallas TX  75247
     214 631 7943
     (manufacturer of plastic milk crates.  According to Toby
     Murray they have assisted libraries in disasters)


Unprinted newsprint is useful in an air drying operation.  It is
an inexpensive and absorbent material for covering drying tables
and for interleaving damp to moderately wet books.

When newsprint or any other material used to absorb water has
served its purpose, it must be removed from the drying area in
order to help reduce the amount of moisture in the room.

We have two roll holders on which a large roll of newsprint could
be mounted.  On is in Special Collections and the other in the
Mail Room.

For a small amount  of cut sheets contact
UTA Campus Printing Office:  - ext. 3573

Nation Wide Paper Co.
8730 King George
214 284-0923
Contact person:  Charles Waller

Olmstead Kirk Paper
2420 Butler
Dallas Tx
214 637-2220
Contact person:  Anthony William

Basically Boxes
2409 South Collins Ave.
Arlington, Texas

U Haul and other moving/packing companies also sell it.

Plastic Sheeting

Plastic sheeting is used to protect bookshelves, card catalogs
and other fixtures from water leaks.  It is available in several
thicknesses, but the range of 2 mils to 5 mils is most appropri-
ate for this purpose.  Clear polyethylene is recommended over
black, because it allows one to see what is underneath.

An emergency supply should be available in the Preservation
Department and in the branch libraries for quick response.

K-Mart Stores
Frost King 3mil plastic sheeting

     10' x 25'           $7.00 roll
      3' x 50'           $5.00 roll

                            * * * * *
Transilwrap Plastics
1118 Quaker
Dallas, Tx
214 630-1417
Plastic sheeting is available in rolls and in a variety of sizes
and thickness as well as clear polyester and clear polyethylene.
Sold in large lots of 1,000 lbs. or 16,000 sheet orders $250.00
     20 x 25 sheets  2 mil.  $ .31.5 per sheet
      "   "    "     3 mil.  $ .43.5  "   "
      "   "    "     4 mil.  $ .57    "   "
      "   "    "     5 mil.  $ .69    "   "

                           * * * * *

Dallas Plastics
(retail distributor of transilwrap plastics)

Dallas, Tx
214 638-1767
Contact person: Jarry Alvery

Plastic sheeting on rolls is available in a variety of sizes and
thicknesses as well as clear polyester and clear polyethylene.

     20 x 20 sheets 2mil. $ .52 per sheet
     25 x 25 sheets 5mil. $1.14 per sheet

Safety Supplies:

See catalogs in Preservation Department.

UTA Safety Office (for advice on required safety supplies)

Lone Star Safety & Supply
2631 Freewood Drive
Dallas, Texas 75220
214 357-3807
1 800 527 9289
Fax 214 351-1747
Contact person -    Tom Bosworth (UTA representative) or Cameron

Vallen Safety Supply Company
1545 Capital Drive
Suite 100
Carrollton, Tx 75006

Industrial Safety Limited
3300 South Jones Street
Fort Worth, TX  76110
924-7235 or 429-3003
Contact person -    Evert Carter

General supplies

Arlington Hardware
1705 W. Park Row Drive.
Arlington, Tx
817 461-5803

Contact Person:          Gary Farber  -  Manager

for example:  flood lights, buckets, extension cords, sponges,
fans, plastic garbage cans, rubber gloves, scissors, tape, safety
helmets, water hoses, flash lights, hand trucks, first aid
kits,wet / dry vacuums, boxes, wheel barrows, batteries, brooms &
mops, etc.

L & D supply
5500 S. Cooper
Arlington Tx 76017
817 465-6362
(shipping, janitor, industrial supplies)

Sources of Services

There are many services, both commercial and not-for-profit, that
may be useful in disaster recovery efforts.  The following have
been selected because of their local proximity, their specific
expertise, or the relevance of their service to our expected
needs.  Information on other similar services is maintained by
the Preservation Department.

Geosource Plaza
2700 Post Oak Blvd. /Suite 1770
P.O. Box 460088
Houston, TX  77056
(713) 963-8600

Contact Person:  Don Hartsell or Jim Leavens

Services:  Moisture Removal
moisture removal--floors, walls, furnishings, computers
dehumidification--control of relative humidity
removal of airborne contaminants--soot, asbestos, PVC's
air drying of materials

Airdex is a fire and water damage recovery service which has been
in business for four years, and employs around 30 people.
Although  based in Houston, Airdex has "a high degree of
mobility," according to a company spokesman.  The company has
responded to emergencies in Los Angeles, Detroit, and Florida,
and considers itself national in scope.

Airdex does not dry wet books, but specializes in drying out
buildings and their contents, including walls, floors, ceilings,
and furnishings.  It also dealt with water damaged computers.
Other services include emergency environmental control, provision
of temporary heating or air conditioning, removal of soot from
air conditioning systems, and removal of airborne contaminants
such as asbestos and PVC's.  Airdex's main customers are in
business and industry (hotels, power plants, hospitals, etc.),
but the company considers libraries and museums to be of special

17103 Preston Road
Suite 250, Lock Box 107
Dallas, TX 75248-1373
214/713-8209 (fax)

Contact person:  Kippy Jagoe Massey

The AHE  Preservation Subcommittee, through the AHE office, may
be able to provide advice on specific problems, referrals, or
mustering volunteer support for recovery efforts.

303 Arthur Street
Fort Worth, Texas  76107
(800) 433-2940 or (817) 926-5296
Contact Persons:   Larry Wood

Services:  Freeze Drying,
thermal vacuum drying
vacuum freeze drying
damage appraisal
document reproduction--microfilm, microfiche, photocopy, floppy
disk, soot and smoke odor removal
corrosion control of electronic equipment
debris removal
controlled demolition
cleaning of interiors--ceilings, walls, floors
cleaning and restoration of furnishings--wood, porcelain fix-
tures, office machines
inventory of materials
boxing of materials
transportation of materials

BMS-CAT packed and freeze dried 50 boxes of damp/wet archival
documents for us in May, 1989. We should aim to file a disaster
plan with them and we may consider them a service of first

Blackmon Mooring Steamatic Catastrophe, Inc.  (BMS-Cat) is a part
of Blackmon Mooring Steamatic, which has been in the cleaning and
restoration business since 1946, and specializes in dealing with
fire damage.  According to a company brochure, Blackmon Mooring
Steamatic has over 500 employees, and there are 200 independent
Steamatic contractors in the U.S. and Canada; BMS-Cat can call on
these workers to provide the base for any large-scale restoration
project.  Help for large jobs is also hired locally.

BMS-Cat provides a wide range of restoration services, including
vacuum and freeze drying of records materials, corrosion control
on electronic and office equipment, debris removal, cleaning and
deodorizing interiors, cleaning and restoring of furnishings,
soot and smoke odor removal, and restoration of heating and air
conditioning systems.  Emphasis is placed on speed to enable the
affected organization to resume operations as quickly as possi-
ble.  The company will inventory and box damaged library materi-
als, and can either transport them to their plant for treatment
or move their equipment to the disaster site.  BMS-Cat's primary
drying method is thermal vacuum drying, which is used for the
majority of wet materials; freeze drying is done in a smaller
chamber and is mostly used on "extremely old or valuable docu-

Cleaning and restoration of fire-damaged documents can be handled
either on-site or at one of the company's plants.  Soot is
removed with dry soot-absorbing sponges, and burnt edges can be
trimmed off.  BMS-Cat offers document reproduction services as
well, which include photocopying, microfilming, microfiching, and
copying of floppy disks.

41 Sutter Street
Suite 1120
San Francisco, CA  94104
(800) 437-9464

Contact Person:  Eric Lundquist

Services:  Freeze Drying
freeze drying--vacuum freeze drying of books and files
freezer storage
inventory of materials--by arrangement
smoke odor removal--by arrangement
cleaning of materials--by arrangement
fumigation--by arrangement
rebinding--by arrangement
restoration of materials--by arrangement
reshelving--by arrangement
air drying of materials

Document Reprocessors is a freeze drying service which is based
in San Francisco, but has done work for organizations all over
the U.S., and also in Canada.  The company has been in business
since 1979; its large mobile drying chambers have been in use
since 1982.  They have been involved in a large number of library
and business drying projects of different scales, and claim a 98%
success rate at returning wet materials to readable condition.

Document Reprocessors is equipped to freeze dry books and docu-
ments either at its plant, or in one of seven mobile drying
chambers which are transported to the disaster site by truck,
train, plane, or ship.  Three of these chambers are mounted on
trailer chassis and are self-contained, having their own power
sources built in (they may also be connected to local electric
power).  They have a capacity of 640 cubic feet, which corre-
sponds roughly to 10,000 books or 13 million documents.  The
drying cycle varies from seven to seventeen days, depending on
the moisture content of the materials being dried.  Moisture
content of the books is tested with a gauge following freeze
drying.  Two 8,000-book chambers are also available, as are two
500-book chambers which can be transported via 747 airliner.

Aside from freeze drying wet books and documents, the company
offers other on-site services for disaster recovery, some of
which are done in conjunction with other specialist firms and
suppliers of temporary personnel.  These services include:
inventorying damaged materials, refrigeration, air drying of
books which are merely damp, smoke removal and cleaning, fumiga-
tion and sterilization, rebinding, restoration or replacement,
and reshelving of dried books.

Regional Business Office
5221 North O'Connor Road
Las Colinas
(214) 5069700
(800) 242-2424

Contact Person: Leon Hoffman (Las Colinas office)

Services:  Film Salvage
advice and recommendations

Kodak will give advice on what to do with flood or fire - damaged
film.  The Las Colinas office would have to send it to their labs
in Chicago for reprocessing.  Reprocessing includes reboxing and
matching of labels when the original labels are available.  Cost
of the service is not available.

1400 16 Street NW
Suite 340
Washington, DC  20036
(202) 232-6636
(202) 232-6630 FAX

Services: Referral to professional conservators;
single item or whole collection treatment of books and paper,
objects, paintings, photographic materials, wooden artifacts, and
disaster planning and recovery
pest control
environmental analysis
exhibition design

The Foundation of the American Institute for the Conservation of
Historic and Artistic Works will provide free referrals to
professional conservation services across the country.  Every
conservator in the Referral System is a member of the AIC.

ITA Inc.
2400 Gravel St.
Fort Worth, TX 76118
817/595-4877 (fax)
Contact person:  Linda Perry

ITA Inc. is a company supplying all types of archival microfilm
and photoduplication services.  Their services include disaster
recovery of microforms, and they can produce microfilm, micro-
fiche, 16mm, 35mm, and 105mm films, diazo, silver duplications
etc.  They are equipped to include CAR (computer assisted re-
trieval) and are capable of inhouse or onsite production.
(Source: Abbey Newsletter, Nov. 1991, p.120.)

Washington, DC  20540
(202) 287-1840
Contact Person:  Merrilee Smith

Service:  Consultants
disaster planning advice
disaster recovery advice

The Library of Congress preservation staff will provide advice
and assistance for both disaster planning and for the recovery of
water-damaged library materials.  They may be reached Monday to
Friday from 8 a.m. to 6 p.m., but do not make on-site visits.

100 Brickstone Square
Andover, MA  01810-1428
(508)475-6021 fax

Contact Person:  Karen Motylewski

Service:  Regional Conservation Center
disaster planning advice
disaster recovery advice and assistance
restoration of photographic materials

NEDCC will provide emergency assistance over the telephone at no
charge, and may be reached day or night, seven days a week.  In
the case of major disaster, a representative may be sent to
provide help on-site.  The Center has a photographic conservator
on its staff who can deal with water-damaged prints and nega-

Center for the Conservation of Art
7440 Whitehall
Fort Worth, Texas  76118

Services: conservation treatment for art
environmental review
matting and framing

Expertise in preservation and restoration of paintings, works of
art on paper, documents, maps, parchment and vellum artifacts.

1438 Wes.
t Peachtree Street N.W. Suite 200
Atlanta, Georgia  30309-2955
404/892-7879 (fax)

Contact Persons:    Lisa Fox
                    Sandra Nyberg

Service: disaster assistance

The Preservation Office will provide free disaster planning and
prevention information and recovery advice by phone after emer-
gencies (leaks, mold outbreaks, fires, floods, etc.)

2201 Brookhollow Plaza Drive
Arlington, Texas 76006

Service: microfilming
reprocessing of wet film
storage of master negatives

Southwest Micropublishing will re-wash and dry rolled 35mm
microfilm at their lab in Arlington.  The cost is estimated at
$5.00 - $10.00 per roll with an additional charge for boxes and
matching labels.  They will also re-wash and hand dry fiche but
were reluctant to cost this labor intensive process at this time.


This section contains the survey sheets as well as floor plans
identifying and locating collections and records for priority
protection or recovery efforts.  The survey sheets include
comments on potentially dangerous situations and may suggest
remedial actions.

It is arranged by a hierarchy of building/floor/room or signifi-
cant area, beginning with the Central Library (bottom to top) and
followed by the branch libraries.  A summary sheet for each floor
precedes the floor plan and the individual survey sheets for that



Propose:  Within a specified area [specify] there is an impending
disaster such as:

         water from above

         water from below

         water from the side

         fire in an adjacent area


Ask:  If you had five minutes [or xx minutes] to protect or
remove library materials or records

         Which one would you select?

         How would you move or protect them?

         How many people would it take?

         What materials would it take?

Central Library  (University Building 603)        basement
702 College Street

     room           name/area/date inspected      priority
                    (if no survey sheet inc.)     materials

     B03            library storage                    no

     B04            CDT workshop/office                no

     B05            storage for shelving               no

     B06            Staff Lounge                       no

     B07            archives                           yes

     B08            electrical (7/92 jkw)              no

     B09            electrical/elevator (7/92 jkw)     no

     B10            Preservation Department            yes

     B12A & B       electrical/mechanical/tunnel       no
                    (7/92 jkw)

     B13            custodial storage   (7/92 jkw)     no

     B16,18-21      viewing rooms                      no

     B17            custodial staff (7/92 jkw)         no

     B22            custodial storage   (7/92 jkw)     no

     B23            archives                           yes

     B24            films                              ?

     B28            custodial/electrical               no

     B29            current periodicals/media          yes

     B29 A & B      photocopy                          yes

     B29 D          Signage Cttee. storage             no

Central Library  (University Building 603)        basement
702 College Street

Sprinkler system

The sprinkler system is a wet system.  There is water in it at all
times.  It is also a zoned system, meaning that only areas near a
heat activated sensor will begin to be sprinkled.  The shut off
valve is located on the south wall of the mechanical room B12.  The
library does not have a key for the mechanical rooms.

Should the system accidentally go off, telephone the UTA Police,
Physical Plant and/or the Safety Office.  Then begin to cover, with
plastic sheeting, or to move, priority materials.

There is another valve located on the wall in the SE stairwell just
through the double doors.  It is an "end of line" test valve.  It
causes water to run to the outside for test purposes.

Record of floods

May 1989
     Unusually heavy rains caused extensive flooding over 2/3 of
     the basement floor.  The water entered when the drain at SE
     stairwell blocked up.  About 50 boxes of archives and manu-
     script materials were wetted as well as several boxes of audio
     tapes.  A prompt response resulted in the air drying of the
     tapes in the Preservation Department and the commercial freeze
     drying of the paper documents at BMS Cat.  Both efforts were
     successful and no materials were lost.  The commercial freeze
     drying operation including dehumidification of the wettest
     portion of the basement cost about $9000.00.

Spring 1990
     Heavy rains caused water to seep through the wall in the SW
     corner of the basement wetting the carpet about 4 feet into
     the microforms storage area.  The carpet was dried by Physical
     Plant and no materials were damaged.

page revised 9/18/92 Central Library Basement Floor Plan

                         UTA LIBRARIES


BUILDING: Central FLOOR:  basement  ROOM: (CDT photocopy) B04 & B29a

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,

B04 is an office and workshop space for CDT staff.

     o    sink and plumbing are a potential source for water

     o    small quantities of flammable solvents are stored and used in
          the room for repairing and cleaning photocopy machines

     o    MSDS is required for solvents and for toner (They are present.)

B29a contains the active copying machines, fairly large quantities of
paper and carbon black toner.

Priority collections, files or records to be first protected or removed
in the case of a localized threat or to be the first targets of a re-
covery effort in the case of a large scale disaster. (Locate on floor

     No library materials are present in B04.  Desirable to save floppy
     disk backups kept on desk in SW corner of B04 and hard disk of pc in

Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

 SURVEY DATE: 6/18/91  BY: Wellvang and Dunn    REVIEWED:  JW 7/92

                            UTA LIBRARIES


BUILDING: Central   FLOOR:  basmt         ROOM:  B 06  Staff lounge

Primary potential sources of localized threats: (plumbing, drains,
skylights, flammable chemicals, electrical hazards, biological agents,

     plumbing, drain, biological agents, microwave ovens, toaster, coffee
     pots, etc.

Priority collections, files or records to be first protected or removed
in the case of a localized threat or to be the first targets of a re-
covery effort in the case of a large scale disaster. (Locate on floor


Observations on potentially dangerous storage conditions. (eg. materials
stored less than 3" above the floor.)

Recommended remedial actions.

     exercise regular care to insure that ovens are turned off and trash
     is collected daily

 SURVEY DATE: 4/90  BY: Harrell       REVIEWED: Wellvang 6/92